Import & procurement
Arcade Equipment Purchase Specification: A Mixed Machine Order Sheet
Use a model-by-model purchase specification for claw, skill, token, food and printing machines, with separate configuration, acceptance and cost scope.
Start with one controlled line per model
A mixed arcade equipment order works best with one common purchase sheet and a separate line for every machine. Claw play, token dispensing, cotton candy service and printed cases have different supplies and outputs. The common sheet coordinates the order; the attachments define each operating offer.
Name the catalogue reference, quoted supplier model, quantity, configuration revision and supplier on each line. Attach the current quote and validity. Electrical build, payment and support can then be compared by machine rather than buried in a general statement.
Copy these common purchase fields
Model and quantity | approved cabinet and artwork revision | order-specific electrical build | controller and payment arrangement | software and account scope | installed dimensions and service requirements | packing specification requested or received | included parts and consumables | acceptance method | documents required for review | support owner | priced exclusions.
Add status beside each field: buyer requirement, supplier proposal, confirmed scope or unanswered. An unanswered value is not approval to substitute. When a field affects feasibility or price, name who must answer it and which purchasing milestone depends on the answer.
Keep a category-specific attachment
For claw, clip and scissor prize machines, attach the accepted prize and mechanism configuration. For marble and ball skill games, attach the demonstrated play, result and reset loop. For token equipment, attach the physical token sample and payment-to-dispense test.
For food machines, attach the recipe or mix, accepted stick or cup, refill and cleaning handover, and site requirements. CT103 has supplier-described manual paper-stick insertion and removal; define who performs those steps and the attendance needed. For phone-case printing, attach the accepted blank, artwork and compartment map. For CT-MJ330, separate nail-sticker output from ready-made press-on packs.
Control changes where they affect the order
A change row should name the old and new configuration, requester, evidence affected, price effect, schedule effect and approval owner. A substituted reader can reopen the payment test; a different retail pack can reopen dispensing acceptance. A colour proof may affect appearance without approving either of those technical changes.
When quoting parties return the same sheet, component and scope differences become easier to price. Label supported, optional and development items, and name who coordinates work across suppliers. The buyer can then see which decision changes the total or schedule.
Use the record at receiving and operation
Before shipment, match package records and agreed inspection evidence to the approved model lines. At receipt, identify the delivered units, software, documents, samples and parts. Operating staff should be able to find the relevant stock and support record without reconstructing the purchase conversation.
Send an initial sheet with destination, quantity and opening plan for a comparable proposal. Use the landed-cost guide for cost ownership, the freight-data guide for package measurements and the quote-request guide when the shortlist still needs refinement.
CHECK THE REFERENCES
Sources
- Compact Single Claw Machine reference configuration
Model reference and supplier-listed configuration.
- 21.5-Inch Compact Token Vending Kiosk reference configuration
Model reference and supplier-listed configuration.
- Pink Marble Skill Game reference configuration
Model reference and supplier-listed configuration.
- Arched Pickup Cotton Candy Vending Machine reference configuration
Model reference and supplier-listed configuration.
- Automatic Phone Case Printing Vending Machine reference configuration
Model reference and supplier-listed configuration.
- Nail Art Sticker Printing & Press-On Nail Vending Machine reference configuration
Model reference and supplier-listed configuration.
- CT103 semi-automatic cotton candy reference workflow
Model reference and supplier-listed configuration.
PUT THE GUIDE TO WORK
Prepare a mixed equipment order
Send quantities by model, destination, payment requirements and configuration questions. Request one controlled quote line per machine with category-specific acceptance attachments.
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